Catering is usually the biggest single cost after the venue. And unlike a photographer — where you can look at a portfolio and know what you're getting — food is harder to judge until you've tasted it. These are the questions that help you make a smart choice before you commit.
Pricing & what's included
Is the quote per head, or a flat fee? Per-head pricing makes it easy to scale. A flat fee can be better value for larger weddings, but watch for what's excluded.
What's included in the per-head price? Canapés, mains, dessert, service staff, tableware, set-up, pack-down? Some caterers include everything. Others quote food-only and charge separately for service, equipment hire, and travel.
Are drinks included, or quoted separately? Bar packages, BYO corkage, and beverage service are often a separate line. Clarify this early — it can easily add – per head.
Food & dietary needs
How do you handle dietary requirements? Gluten-free, vegan, halal, allergies — every wedding has them. A good caterer handles this as standard, not as an inconvenience. Ask how they track guest dietaries and when they need final numbers.
Can we do a tasting? Most caterers offer a tasting 3–6 months before the wedding. Some are free, others charge a fee that's credited against the final bill. If a caterer won't let you taste before booking, consider that a red flag.
Is the menu seasonal? The best NZ caterers cook to the season. A summer wedding should taste different from a winter one. Ask whether they adjust menus based on what's available locally.
Logistics
Have you worked at our venue before? A caterer who knows the kitchen, power supply, and access at your venue will be calmer and more efficient on the day.
How many staff will be on site? Underskilled service is the most common catering complaint. Ask for a staff-to-guest ratio and what each person does.
What time do you arrive and leave? Set-up and pack-down timings matter, especially if your venue has a noise curfew or next-day checkout.
What happens with leftovers? Some caterers pack leftovers for the couple. Others donate to local shelters. Worth asking — especially if you're paying per head for food that goes uneaten.
The contract
When is the final guest count due? Most caterers need final numbers 2–4 weeks before the wedding. Know this deadline — late changes usually mean paying for the original count.
What's the cancellation policy? Ask about deposits, refund timelines, and what happens if you need to postpone.
Browse wedding caterers across New Zealand on weddingvendors.co.nz — compare menus, pricing styles, and availability before you get in touch.